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Picking the Right Venue for Your Event

Not everyone is a skilled event or meeting planner, for those that have either elected (or been selected) to plan a large or small scale event, there are a lot of choices out there. Read on to find out what successful event and meeting planners consider when selecting a venue.

What kind of event is it?

This is the place to start. The needs for large corporate events is obviously quite different than those of weddings or social events. Many venues cater to both, but stop to consider the type of environment that you are hoping to create. I’ve planned weddings in spaces that were geared more for the corporate crowd, and it can be quite challenging to create the kind of romantic ambiance that most couples desire for their wedding. Meetings also have different needs than weddings, so while a venue may be a beautiful setting, it’s important to know if an event venue will be able to provide you with what you need to have a successful event. 

Location, Location, Location

This is an important consideration for a number of reasons. Take into account the accessibility of the event venue in relation to where the attendees are coming from. Business meetings held off site of the hotel will require some form of ground transportation, perhaps on a very large scale. Ground transportation companies work with event planners daily providing them with group transportation, and there are many options to work with, but definitely something to keep in mind while making this choice.

Hermes Worldwide Transportation, Denver Colorado

Catering 

Many venues have onsite catering, which is a very convenient feature, however, I’ve worked with a number of venues that don’t provide it as well. Regardless of whether or not you are using onsite or off, generally whoever is providing the catering will be the one providing the service staff as well. Generally venues have preferred vendors that they will be happy to put you in touch with if you are not familiar with any caterers.

Inside or Outside?

If you are in charge of planning a social event, outdoor spaces weather permitting, can create amazing events. Some things to remember when making this choice. 

  • Guest Attire – Women in heels walking around in grass will make for some crabby women
  • Regional Weather – If you have some sketchy weather that changes at the drop of a hat, have a back up plan inside should you need it.
  • Vendor Access – Bear in mind what vendor you will be using and how they will get what they need to your event
  • Wireless Internet/Electricity – Make sure your event venue can accommodate these needs.
  • Handicapped Guests – Think about any guests you may have and mobility issues concerning stairs, remote locations or wheelchairs on uneven surfaces.

These are just a few of the many considerations you will be making while planning your event. Employing a little out of the box thinking will go a long way in making sure that you are thinking like an event planner and all of your bases are covered with the right event venue.

Marlon Wayans in Denver

Love live comedy? Then be sure to catch Marlon Wayans in Greenwood Village this weekend! He will be live at Comedy works April 21st, 22nd, and 23rd located at 5345 Landmark Place, Greenwood Village, CO.

Wayans is best known for his role in White Chicks and Scary Movie. He will be staring in an upcoming Netflix movie titled Naked.

VIP packages include meet and greet after the show with a photo opportunity. Get your tickets here!

Red Rocks Announces 2017 Concert Schedule

With Summer fast approaching, the official calendar for Red Rocks is taking shape. Don’t worry there are many more announcements to come, but here is a list of concerts this summer! Get your tickets here.

Red Rocks

 

Red Rocks 2017 lineup:

Jan. 27: Icelantic’s Winter on the Rocks featuring Zedd with Anderson .Paak and the Free Nationals and Lil Dicky

April 19: Method Man and Redman, Flatbush Zombies

April 29: Joe Russo’s Almost Dead with Medeski Martin and Wood

May 5: Dada Land Before Time featuring Dada Life and additional acts to be announced

May 11: Opeth and Gojira

May 12: Bonobo and Nick Murphy (previously known as Chet Faker)

May 20: Global Dub Festival 2017 featuring Flux Pavilion

May 21: Elephant Revival

May 27-28: Odesza (SOLD OUT)

May 29-30: Tom Petty and the Heartbreakers

May 31: Trey Anastasio Band with Vulfpeck

June 1: Chromeo and Rufus Du Sol with D.R.A.M., Hayden James

June 2: The Motet and Jurassic 5

June 4: John Prine with Kacey Musgraves

June 6: Celtic Woman: “Voices of Angels”

June 9: BoomBox and Nahko and Medicine for the People

June 10: Big Head Todd and the Monsters with Collective Soul

June 11: Marshmello

June 13: Chicago and the Doobie Brothers

June 14: Norah Jones

June 17: DJ Gramatik

June 30-July 2: Umphrey’s McGee

July 3: Zeds Dead

July 10: An Evening with Santana

July 25: 2CELLOS

Aug. 2: The Head and the Heart with Grouplove

Aug. 28: Nathaniel Rateliff and the Night Sweats

Sept. 4: Foreigner and Cheap Trick

Sept. 23: Greensky Bluegrass with Fruition

Oct. 6: Snails and Nghtmre

String Cheese Incident – Red Rocks Amphitheater

Don’t miss String Cheese Incident this weekend at Red Rocks Amphitheater! From Telluride, Colorado this local band is amazing live. Their music has elements of bluegrass sounds, as well as rock, electronica, calypso, country, funk, jazz, Latin, progressive rock, reggae, and occasional psychedelia.

SCI headlined festivals such as Bonnaroo, Austin City Limits and the Wakarusa Music and Camping Festival, and began playing in some larger venues to accommodate their growing fanbase.

Always travel safe by booking with Hermes Worldwide Inc. and have the time of your life at the best venue in the world!

Bacon and Beer Classic – Denver

Saturday April 16th is the Bacon and Beer classic at Sports Authority Field, and season ticket holders for the Denver Broncos can save BIG!

Enjoy 50+ original bacon dished from the best local chefs, sip on over 100 craft beer and cider samples from local and regional breweries, and much more. Click here for more information and use the code: CHAMPS for $10 off your ticket.

 

Bacon and Beer 2016

Early bird registration for GBTA Convention 2014 ends on February 14

It probably seems like last year's convention in San Diego just ended, but it's again time to make plans for the Global Business Travel Association's (GBTA) conference  this year held in Los Angeles. The event runs from July 26 through 30, and registration is currently open.

The organization is offering an early bird pricing scheme for anyone who registers on or before February 14. Anyone who takes advantage of this great deal will save between $500 and $750 on fees. 

Other promotions currently offered by the GBTA for this year's convention include: 

  • Bring your boss – Active GBTA members can register one of their supervisors at the discounted member rate. 
  • Fast Pass – These are are available for each day of the general session and allow attendees to enter the general session prior to doors opening to the public. 
  • Professional association discounts – Active members of Meeting Planners International (MPI) and the Institute of Supply Management (ISM) can attend the convention at the GBTA member rate. 
  • Team discount – Buyers who attend the conference in a group of three or more can receive a $100 discount on each registration. 
  • VIP registration – Attendees who choose to purchase this benefit will have access to exclusive registration lines for check in and preferred seating areas during general sessions and special events. 

In addition to the above, the GBTA offers a limited number of scholarships to buyer members who are actively involved in the business travel industry. 

Are you planning on attending this year's convention? Contact Hermes Worldwide today to learn about how we can provide your business with coaches in Los Angeles. 

Book chauffeured transportation with Hermes Worldwide this Super Bowl Sunday

This Sunday, upwards of approximately 110 million people across the United States are expected to watch the Super Bowl. If you are going to be one of the very lucky individuals who will be attending this game live in New Orleans, then it’s no secret to you that the stadium is going to be absolutely packed.

If you don’t want crowds to ruin this once-in-a-lifetime event, then make sure to do some planning. Consider booking chauffeured transportation to get you to and from the game. Hermes chauffeurs are some of the best in the industry and will help ensure that your ride isn’t stressful, but enjoyable.

Don’t worry about being late

Nothing is worse waiting for friends to drive over to get you. Hermes chauffeurs are known for their punctuality, so regardless of whether you want to be picked up at a house or a hotel, you can take comfort in the fact that you’ll get to the stadium with plenty of time to spare before kickoff, so you can enjoy all the tailgating activities.

Enjoy the ride over

Are you going to watch the Baltimore Ravens face off against the San Francisco 49ers with a group of your closest friends? If so, you’ll be happy to know that Hermes is equipped with a fleet of sophisticated vehicles, like luxury SUVs, which can accommodate multiple people in a comfortable setting.

If you are meeting your buddies at the stadium, Hermes chauffeurs will pick you up in a spacious sedan. Whether you are riding over to the site of the biggest football game of the year by yourself or in a group, our spacious and comfortable cars will help guarantee your ride is enjoyable.

Forget about finding a parking spot

Can you even begin to imagine how much of a headache it will be to find a parking spot at or anywhere near the stadium on Super Bowl Sunday? Don’t stress yourself trying to find a place to park your car – instead let Hermes’s door-to-door service drop you off wherever you need to be.

Have the time of your life

If you are planning on enjoying a few drinks, you shouldn’t be driving home. Let one of the chauffeurs at Hermes be your designated driver. Going to the Super Bowl is an experience that you will never forget, and the last thing that you want to be thinking about is drinking water instead of a beer or liquor of your choice.

Don’t ride with just anyone

Sure, you could always get to the stadium with your friend (who has a penchant for driving too fast) or take a cab (with drivers who don’t know where they are going), but are you really going to feel comfortable riding with individuals who aren’t always safe behind the wheel?

Hermes chauffeurs not only know how to drive in rain or shine: All of them undergo state and federal criminal background checks and random drug screenings. But, that’s not all. Before they are hired, these chauffeurs are required to provide a five-year motor vehicle history check to ensure that they have a clean driving record. Can you say your cab driver has to submit to the these rigorous requirements?

Contact Hermes to learn more

If you want to learn more about how Hermes can help ensure that you get the best out of your Super Bowl experience, don’t wait another minute. Contact this world-renowned company by calling us toll free at 877-777-9890. You can also learn more about booking a luxury sedan or SUV by sending an email to reserve@hermesworldwide.com or clicking here.

Tips for selecting the perfect luxury vehicle for your next event

If you’ve made the decision to use luxury transportation for your next big business meeting, party or non-emergency medical appointment, then you probably know that some of the benefits include safety, comfort and reliability. However, in addition to finalizing the important details, such as how you want to be billed and where you want to get picked up, it’s also critical that you think about what type of vehicle best suits your situation.

Of course, what vehicle you ride in depends on the market you need service. For example, the Mercedes E- and S- classes are most common abroad, as are the Mercedes Viano and Volkswagen Caravelle. However, regardless of what country you are in, you can rest assured that when you book chauffeured transportation with a reputable company, the agent you are working with will help you assess what vehicle is right for you. In the event you’d like to read over some general information before speaking with a dedicated representative, here are some things that you may want to keep in mind:

1) Luxury sedans are designed for one to three passengers
This type of vehicle is most common for those in need of airport pickup or transfers, transportation to financial roadshows and are appropriate for a night out around town. This luxury fleet typically includes cars such as a:

♦ Lincoln Town Car, MKT and MKZ Hybrid
♦ Cadillac XTS
♦ BMW 5 and BMW 7-Series
♦ Audi A6
♦ Mercedes Benz E and S Class

2) Luxury SUVs are best for six to seven people vacationing in the mountains or families with lots of luggage
It’s no secret that rental cars and taxis are often far too small to fit anything and are uncomfortable.Travel safely and in style when wintery conditions exist, when you are part of a small group or simply need some extra space. Luxury SUVs include:

♦ GMC Yukon Denali
♦ Chevrolet Suburban
♦ Cadillac Escalade

3) Vans are intended to provide transportation for 10 to 14 people to a corporate event
This fleet, which is perfect for conducting a meeting on-the-go has lots of room, extra wide doors, spacious and flexible seating options and the perfect amount of privacy. Vehicles in this category include:

♦ Mercedes Sprinter
♦ Ford E Series
♦ Mercedes Viano
♦ Volkswagen Caravelle

4) Stretch limousines are available for six, eight or 10 passengers and are most popular for celebrating a special occasion
If you are commemorating a an engagement, wedding, prom, graduation or birthday, then you may want to think about booking a limousine. This class of vehicles includes:

♦ Lincoln Town Car
♦ Chrysler 300C

5) Coaches are divided into two categories: Mini-coaches and motor coaches and are both cost-effective ways of transporting large groups

♦ Mini-coaches: These vehicles fit anywhere between 21 to 32 passengers and are ideal for corporate events, weddings or any other function where different passengers need transportation at various times.
♦ Motor coaches: These are your best option for over-the-road needs such as a trip across state lines or other long hauls. This type of vehicle fits up to 56 people and is also perfect for shuttling a large group at once for a wedding, sporting event, ski trip, airport, corporate event or convention. Motor coaches are an efficient, safe and cost-effective way of guaranteeing that all passengers arrive at once.

6) Specialty vehicles can be used to fit up to to 34 passengers, depending on the type of vehicle, and offer everyone the ultimate luxury experience

♦ H2 Hummers, Escalades and Navigators: These can accommodate between 16 and 20 passengers. These vehicles are spacious, have a bar and glassware and top of-the-line stereo system.
♦ Limo buses: These can fit 21 to 34 people. These vehicles are easier to step in and out of because you don’t have to sit to enter the vehicle. They provide more head room, similar to a mini- or motor coach. This fleet also has similar features to other specialty vehicles, but are designed for bigger groups, combining the passenger movement efficiencies of coaches with the traditional stretch amenities like a bar, sound system, televisions and lighting.

Learn about history while eating delicious food and staying in great hotels in Athens, Greece

Do you crave traveling to an exotic city that combines all that an incredible history, awe-inspiring sites and delicious food have to offer? Then look no further than Athens, Greece. This capital city is thousands of years old and is home to the first recorded Olympic games along with famous historians and philosophers like Thucydides and Socrates.

During your time here, you should consider staying, eat and visiting the following places:

Hotel King George Place – 3 Vassileos Georgiou A St
This five-star hotel was not only named the best hotel in Greece by Leading Hotels in the World, it's also made Conde Nast Traveler's 100 Top European Hotels and Travel + Leisure Magazine's 500 World's Best Hotels list.

Elaias Gi – Olybionikon 4
When dining at this restaurant, not only will you eat authentic Greek cuisine, you'll also enjoy a world-class location. Elaias Gi is situated on a hill so you'll get a fabulous view of Attica, the historical region of the country. The aubergine salad with feta and unbelievable wine selection help set this eatery apart from others in Athens.

Benaki Museum – Koumpari 1
This museum was established in 1930 by Athenian aristocrat Antonis Benakis, and all the paintings and sculptures are housed in the family mansion in the downtown part of the city. Here, you'll see everything from prehistoric to modern art.

Because you may be jet lagged after arriving in Athens, don't trouble yourself trying to rent a car. Instead, enjoy the drive from the airport to your hotel in a luxury sedan driven by one of Hermes Worldwide's experienced chauffeurs.

Consider staying in these “haunted” but luxurious hotels this October

Fall is in the air and along with beautiful foliage, there's also one holiday that is likely to put a smile on anyone's face, Halloween. Along with jack-o-lanterns and trick-or-treating, it's also an excuse to enjoy all things scary.

If you love Halloween and are going to be traveling this October, then consider staying in the following hotels, which have been voted some of the spookiest in the United States by The Huffington Post:

1) The Biltmore Hotel – Coral Gables, Florida
This five-star hotel may look beautiful from the outside, but it's got a dark past. Famous gangster Thomas "Fatty" Walsh was shot and killed on the 13th floor during a party hosted for the rich and famous. This event closed the Biltmore until it was reopened during World War II as a hospital for wounded servicemen. It was shut down a second time and didn't open its doors again until the 1980s. Since then, guests have reported hearing odd noises and being inexplicably let off at the 13th floor without having pushed the button.

2) Bourbon Orleans Hotel – New Orleans, Louisiana
This hotel was originally built in the late 1800s as an all girls school, hospital and orphanage. People who have stayed here have reported being woken up at night to sounds of female kids and adults walking through the hotel, as well as a child who likes to roll a ball through the hallway.

3) The Marshall House – Savannah, Georgia
The Marshall House is over 160 years old, and over the years has experienced some very spooky events. Not only was it used as a medical ward during the Civil War, but it was also home to those who were suffering from yellow fever during the epidemics that plagued the United States. Guests have said that they've felt frigid hands around their wrists as those doctors were taking their pulse or temperature.

Regardless of how you feel about all things scary, these are luxurious hotels that are certainly worth staying at. When you arrive at the airport, don't trouble yourself trying to rent a car. Instead, rely on an airport transportation service like Hermes Worldwide. Their reputable chauffeurs know their way around the city you are in and will take you wherever you want to go.