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Category Archives: Traveling for Business

Picking the Right Venue for Your Event

Not everyone is a skilled event or meeting planner, for those that have either elected (or been selected) to plan a large or small scale event, there are a lot of choices out there. Read on to find out what successful event and meeting planners consider when selecting a venue.

What kind of event is it?

This is the place to start. The needs for large corporate events is obviously quite different than those of weddings or social events. Many venues cater to both, but stop to consider the type of environment that you are hoping to create. I’ve planned weddings in spaces that were geared more for the corporate crowd, and it can be quite challenging to create the kind of romantic ambiance that most couples desire for their wedding. Meetings also have different needs than weddings, so while a venue may be a beautiful setting, it’s important to know if an event venue will be able to provide you with what you need to have a successful event. 

Location, Location, Location

This is an important consideration for a number of reasons. Take into account the accessibility of the event venue in relation to where the attendees are coming from. Business meetings held off site of the hotel will require some form of ground transportation, perhaps on a very large scale. Ground transportation companies work with event planners daily providing them with group transportation, and there are many options to work with, but definitely something to keep in mind while making this choice.

Hermes Worldwide Transportation, Denver Colorado

Catering 

Many venues have onsite catering, which is a very convenient feature, however, I’ve worked with a number of venues that don’t provide it as well. Regardless of whether or not you are using onsite or off, generally whoever is providing the catering will be the one providing the service staff as well. Generally venues have preferred vendors that they will be happy to put you in touch with if you are not familiar with any caterers.

Inside or Outside?

If you are in charge of planning a social event, outdoor spaces weather permitting, can create amazing events. Some things to remember when making this choice. 

  • Guest Attire – Women in heels walking around in grass will make for some crabby women
  • Regional Weather – If you have some sketchy weather that changes at the drop of a hat, have a back up plan inside should you need it.
  • Vendor Access – Bear in mind what vendor you will be using and how they will get what they need to your event
  • Wireless Internet/Electricity – Make sure your event venue can accommodate these needs.
  • Handicapped Guests – Think about any guests you may have and mobility issues concerning stairs, remote locations or wheelchairs on uneven surfaces.

These are just a few of the many considerations you will be making while planning your event. Employing a little out of the box thinking will go a long way in making sure that you are thinking like an event planner and all of your bases are covered with the right event venue.

3 tips you should rely on for international business travel

If you work in business, you’ve probably had to go outside the country at some point or another. As smooth as you’d like your travels to go, it’s likely that there have been some occasions that have made you want to scream. Maybe the hotel you had a reservation at was overbooked or your flight was delayed, but in any case, these instances can get any trip off to the wrong start.

To avoid any bumps along the road in the future when going abroad for work, follow these tips from Gadling.com, AOL’s travel blog:

1) Check availability from time to time
After you’ve purchased your ticket, return to the website you bought it from and take a look at how the seats are filling up. For example, if you’re in the middle, check to see if any in the aisle or window are available about a week before you’re set to leave. In some instances, you may be able to upgrade for free or a very small fee.

2) Don’t fly in the day before your meeting
You may feel like saving the company you work for a bit of money by flying into the country the day before you’re supposed to give that important presentation. However, this isn’t a good idea. After all, flights may be delayed or cancelled at the last minute. As a result, you may have been left rushing frantically to your meeting or missing it altogether.

3) Know what papers you need
Let’s say your employer is going to send you to Tokyo for a couple months. Approximately 90 days before you’re set to leave, you should begin investigating what paperwork you’ll need to have while abroad. Certain cities require travelers to have a work visa while they’re there and this type of documentation usually takes a while to obtain.

For dependable service, book transportation in one of Hermes Worldwide‘s luxury limousines. Not only can you rely on our experienced chauffeurs to get you to your destination on time, you’ll also arrive at your meeting refreshed and relaxed.

New York City named best corporate meeting place in United States

When people typically think of New York City, monuments such as the Statue of Liberty, museums like the Guggenheim and major commercial intersections like Times Square come to mind. However, the Big Apple is making a new name for itself as it was recently named the best city in the United States for corporate business trips and conferences, according to a press release from Jetabroad, an Australian-based global online flight specialist and travel agency.

NYC & Company, the city's official marketing body, stated that the New York's largest city is the perfect place for corporate meetings and conventions based on the amount of venues to hold events, opportunities to network with people and of course and the number of tourist attractions. All of these features, plus the availability of hotels and plans to add even more rooms to existing accommodations, make a perfect combination for businessmen and women.

"The next round of development will add over 6,600 new rooms plus hundreds of renovated rooms back into inventory bringing the total of rooms in active inventory to more than 100,000 by the end of 2014… This is an unparalleled pace of development for a major city or established destination," read a press release from NYC & Company.

NYC looked as though a struggling economy had no effect on the number of visitors in 2011. There were approximately 50 million people who traveled to the city last year, although it is unclear of how many were there on business. By 2015, the press release estimated that the figure would likely increase to 55 million visitors.

If you are going to the Big Apple for business or are thinking about scheduling a meeting there, don't try to navigate the city's public transportation system or fight the crowds to hail a taxi. Instead, hire one of Hermes Worldwide's experienced chauffeurs to take you and your colleagues to wherever you need to go. Our company is a full-service transportation provider for groups, meetings and events, and will ensure that everyone arrives to that convention in style and on time.

Denver ranked as the 15th best U.S. city for corporate events and meetings

Most people know that Denver, Colorado, is a vibrant city and a jumping off point for travel to beautiful ski resorts all across the state. However, in addition to first-class museums, such as the Denver Museum of Nature and Science, and delicious restaurants, like ChoLon Modern Asian Bistro, this capital is making a name for itself for a different reason.

VISIT DENVER, The Convention & Visitors Bureau revealed that in 2010, there were12.7 million overnight visitors that came to this city. This is just one reason that a recent report published by the Denver Business Journal ranked Denver as the 15th-best U.S. city for meetings and events, according to McLean, Virginia-based Cvent Inc, an event management firm that followed the number of inquiries and proposal petitions sent to urban areas in the past year.

The list also took into account the success rate of metropolitan cities in booking large meetings, particularly those that led to hotel room reservations.

''Sometimes cities don't focus on it,'' Eric Eden, Cvent vice president of marketing, said of working side-by-side with meeting planners. "But Denver does focus on it, and that's why they win a lot of times."

If you are planning on traveling to Denver for an upcoming business engagement, consider using Hermes Worldwide, a a full service transportation provider for groups, meetings and events.

Why stress about trying to hail a cab or navigate the public transportation system? Arrive in a luxury limousine or luxury SUV driven by one of Hermes' experienced chauffeurs.

After all, no one wants to show up to a conference tired, annoyed or upset. When you use Hermes' sedan limo service, you'll be guaranteed to arrive at your final destination refreshed, relaxed and ready to participate in your meetings in the Mile High city.

Pro baseball players talk about the best cities to visit on the road

Often times, businesses will arrange lavish travel accommodations for their executives who are required to go away for company matters. These frequent fliers are no strangers to a diverse number of cities all over the United States, but perhaps none are on the road as often as professional athletes, who play against teams in nearly every major city in America every year.

While luxury transportation and first-class airport service can certainly make any destination pleasurable for athletes who only visit cities for a day or two, Major League Baseball players are usually laid over in a metropolitan area for three or four days at a time. Because of this, one could deduct that they are the ultimate business travel authorities.

Detroit Tigers pitcher Justin Verlander, winner of the 2011 American League Cy Young and Most Valuable Player awards, told USA Today Travel that he's particularly fond of visiting Washington, D.C. and Baltimore, "because [he gets] to see some family and friends that drive up from Virginia."

Philadelphia Phillies outfielder Shane Victorino said that he also enjoys playing the national's capital, despite the fact that it means his team is facing division rival, the Washington Nationals.

Los Angeles Dodgers superstar Matt Kemp said that, similar to Verlander, he enjoys playing in St. Louis and Houston thanks to their close proximity to his family.

Aside from personal attachments to cities, New York Yankees ace pitcher CC Sabathia told the media outlet that he enjoys the restaurants in Chicago and going to wine tastings in California's Napa Valley.

Any parties who are visiting major cities such as New York City, Seattle and Atlanta can make sure that they are provided with the best chauffeured transportation and concierge services by making a reservation with Hermes Worldwide, a leader in executive transportation.

Hotel CEO says that luxury travel popularity is on the rise

While reports show that the American economy is rebounding, it may still seem as though many people are trying to recover from the recent recession. With that in mind, one may assume that the luxury transportation and travel industries haven't been as popular in recent years.

However, according to Starwood Hotels chief executive officer Frits van Paasschen, not only are luxury vacations becoming more popular, businesses are also paying for an increased number of high-end accommodations for their employees.

"Last quarter, we suggested 2012 has more potential to surprise on the upside, and we still believe this. Our corporate clients and leisure guests tell us the appetite for travel is quite robust," van Paasschen told Wall Street analysts in a conference call last week. "I still have yet to hear from a customer that plans to travel less in 2012 than in 2011."

He explained that there is a "Golden Age" in luxury travel coming in the near future as more and more people have been experiencing greater wealth. He said that the global ranks of middle class has actually doubled in the last two decades to reach 2 billion people. His estimates indicated that there will be 3 billion more people classified as middle class within the next 20 years.

While the impression commonly held in regards to the real estate market is that it has been struggling through the recession, he cited reports that have shown that the "number of ultra-high net worth households around the world" has risen by an astonishing 30 percent since 2006.

While staying somewhere classy can be fantastic, businessmen and women, as well as individual travelers, can also make sure that they get there in style. To experience the best concierge services and chauffeured transportation, they can go online and request a quote or make a quick reservation with Hermes Worldwide, a leader in the luxury transportation industry.